Location, Planning

Wedding planning ain’t easy

We thought that we found a location, but sadly it was not meant to be.

When you are planning one of the most important events in in your life, and spending a ton of money you want the people you’d be trusting to pull off that event to be responsive and not blow deadline after deadline, even the ones they set for themselves.

We soon found ourselves struggling to find a place that could accommodate our likely 200 attendees, let us have a caterer who could do both gluten-free and kosher, and be affordable. And that’s when we decided to bring in a wedding planner to help out, it was something Kerry and myself decided was worth it enough for us to pay for ourselves, for our own sanity. And importantly, so the days leading up to the wedding and the day itself would not fall on our family/friends shoulders as much, and they could enjoy the event, instead of working it.

The trick was finding someone who didn’t laugh at our budget, our 200 person guest count, our dietary needs and was cool with a same-sex wedding. We found the perfect fit in Teissia from Firefly Events. Teissia comes from a non-profit background and is full of enthusiasm and DIY spirit. With her help we are now contemplating two locations and two caterers, working to find the best combination of a beautiful place with great energy, good food, fun music and fit it all in our budget.

The first is the Los Angeles River Center and Gardens. Yep, snicker away about the L.A. River, but the place is actually really cool and Kerry has some family history with the place. It used to be Lawry’s headquarters, which they build in the mid-century in a spanish style. Now it is run by a non-profit. But when Kerry was a kid, it was a Lawry’s Mexican restaurant. She used to go there nearly every Friday with her parents, brother and her parent’s best friends and their two boys. The kids would run around, while the parents drank some crappy margaritas.

We didn’t know it was the same place when we went to visit it. After all, why would you think L.A. River Center = old Lawry’s restaurant. But Kerry mentioned on the way out that it reminded her of a place she had been too a bunch as a kid. I thought she was nuts, but she insisted I google it. And low and behold it was the same place. They even had a going away party for her uncle Ward 25+ years ago there, in the courtyard where we are thinking of holding the ceremony.

Most of the day would be spent outside, except for the cocktail hour, which would be in an sunny atrium. The location is near Dodger stadium, not in the nicest of neighborhoods, but you wouldn’t know it when you are inside. And it has plenty of room for our guests, plus is so pretty that we would barely have to do any decorating. Plus, it has plenty of room for a band to set up with a large dance floor. After all, there will be some Hora-ing.

The second location option is Rancho del Cielo (Ranch in the sky), which is as the name suggests high up in the Malibu cliffs, with an amazing panoramic view. On clear days you can see all the way to Catalina. It has a great energy, partially because it is actually somebody’s home with a beautiful yard.

We would need to shuttle guests up to it, since there isn’t enough parking up there and Malibu city ordinances make a live band impossible. Thus we would have to give up on having live music, something we really wanted, and get a DJ instead. But the place is beautiful. It even has Kerry, who didn’t care as much as me about the location, working hard to make the budget fit to have it there. Like the LA River Center, it would not need much decorating, helping keep costs down (weddings are damn expensive).

So this weekend, as we head to my friends

Location

We think we found a location

On Friday we took a drive out to the American Jewish University’s Brandeis-Bardin Institute in Simi Valley (Google map). Kerry attends AJU in LA and visited the Simi Valley campus as a kid.

She had a feeling that it was going to be “the location” – we were really hoping that it would work out for us.

One of our biggest struggles in finding a location is food. Kerry has Celiac Disease and we’ve been limited to eating only from our completely gluten-free kitchen for the past six months. So, we need a place that is willing to have their whole kitchen cleaned and reserved solely for our party’s gluten-free meal.

We’d been tempted by the beautiful pictures taken by photographer Meg Perotti at a wedding on the campus. I went with Kerry to her Friday morning class, and we drove out there midday. Or I should say, Kerry drove and I worked using my fancy new 4G aircard.

There were a ton of options on the campus for our wedding, after all they have 2,600 acres of property, only 40 have been developed. But we settled on a building called House of the Book. To reach it you take a small, two-lane road up a steep hill. Kerry joked that she was glad no rugby coaches were around to make us run it. It’d be a tough bike ride, let alone run, but I bet my brother Zack would do it.

There is a patio in the front, and the sun in the afternoon is behind the building (google satellite image). Given that we would do a late afternoon wedding, the patio would give our ceremony some necessary shade. Around the back of the building and by around, we do mean around, we would have the cocktail hour. The building is circular and we were using water bottles to show the layout to our friends/family/teammates who were over for dinner this weekend.

The reception would be inside the House of the Book, which was build in the 70’s by a funder who insisted that the inside is the inside, and the outside is the outside. So there are no windows, just one skylight. It’s concrete inside and out. And there are three round rooms inside the main room that have books on shelves.

I know – it sounds disastrous. But once inside the building, there’s an unexpected lightness and strong design elements. Regardless, we will need to bring some life inside the building, with  flowers, decorations, and of course, energetic guests.

The room is plenty big and there is a little stage on which the small band we are hoping to afford would likely fit. The building hasn’t really been renovated since the 70’s so it’s a little, um, 70s, but we can make it work. One of my favorite touches was the Warhol painting of building’s patron, hanging in a shabby frame in the foyer.

Some of you will recognize it from the Power Rangers.

Right now, we are waiting to hear back on a budget quote, which includes food, to figure out if the location fits our budget. But right now, we are feeling good about it.

(photo via katerw on flickr, under a cc license.)